No matter if you are a guest, visitor, exhibitor or customer at Odense Sport & Event, we will handle your personal information according to the, at any time applicable, GDPR legislation. Please find specific information below.
Exhibitors and customers at Odense Sport & Event:
When doing business with Odense Sport & Event you agree to share GDPR data with Odense Sport & Event. Your data will be protected according to guidelines and legislation and will not be shared with external parties.
However, for Odense Sport & Event to arrange fairs, events, conferences, and meetings etc., exhibitor data might be shared with our suppliers and/or business partners. This includes one or more of the below mentioned companies:
Supplier of Odense Sport & Event registration- and lead scanning system, for stand staff,
visitors and stakeholders.
• ST messelogistik
Supplier of transportation and logistic to Odense Sport & Event and exhibitors.
• Compass Fairs
External stand builder for Odense Sport & Event and supplier of manpower and materials for
Odense Sport & Event and exhibitors.
Hosting supplier for Odense Sport & Event‘s exhibitor Webshop for technical orders.
• Bull Design
Developer of Odense Sport & Event’s exhibitor Webshop for technical orders.
Information collected by Odense Sport & Event
Odense Sport & Event requires that participants who register for our meetings / events provide the personal information necessary for Odense Sport & Event to administer the event. Some of the required information is mandatory and clearly marked on the registration form. Filling in other fields is optional.
Our registration platform provides the opportunity to create personal profiles for each participant, speakers and exhibitor, in order for the event site to provide networking value. To get the most out of this value, it is necessary to accept the sharing of the personal information provided at registration (payment information excluded).
The personal information is only shared internally between participants for the specific event, and is not passed on to third parties. The event site is kept open and active for 3 months after each event to maximize the networking benefits of our event site. Afterwards, all data is deleted.
You may gain insight into the data we process about you and demand that data be corrected or deleted, or that our use thereof be restricted. If you make a valid objection to our processing, we may no longer process your data. In some cases, you may have data you have provided to us disclosed or sent to a third party. If you have given us your consent to share your data, you can revoke this at any time by making a written request to info@OCC.dk
Sharing information and consequences
Odense Sport & Event will not sell, distribute or loan your personal information to third parties not mentioned here unless Odense Sport & Event has your prior permission or unless is required to do so by law. Odense Sport & Event reserves the right to contact you by email or telephone in connection with the administration of your account with Odense Sport & Event.
At your request, Odense Sport & Event may deactivate your consent to the sharing of your personal information from the Odense Sport & Event registration site. If you wish to completely unsubscribe from the event, you can request that all your data be deleted. As long as you are registered for one or more of our events, we need to have a certain amount of information in order to manage your registration.
Odense Sport & Event reserves the right to access and provide personally identifiable information in order to comply with applicable laws, court decisions and legal requirements, and to operate the systems correctly in order to protect Odense Sport & Event itself and Odense Sport & Event users.
Who gets access to your data?
Companies who are sub-contracted by us may access your data but may only use it to perform the tasks we request them to and within the purposes we have mentioned above. For example, IT companies and logistic support.
Briefly about Cookies
A cookie is necessary for your browser and a website to communicate and thus provide the service that the website offers.
• Cookies are typically placed on your computer from websites you visit.
• They support features such as shopping cart, log-in, language and currency that you use on the website.
• Ads or videos that you click on may also set cookies.
In your browser settings you can set which cookies are to be allowed, blocked or deleted.
This registration page may contain links to other websites. Please note that Odense Sport & Event is not responsible for the confidentiality or content of these websites and that Odense Sport & Event therefore assumes no responsibility for such websites and their use. In addition, Odense Sport & Event does not automatically endorse any product or service appearing on any third party website. We strongly encourage you to exercise caution and examine the rules of privacy on these websites.
Photographer / video:
I agree that there will be a photographer present who will take pictures and record video on ace. The image and video material will be used for marketing the trade fair during and after the fair, as well as for printed and online articles about the VTM Summit 2022.
I agree that I can contact the photographer during the trade fair if I want portrait images / video to be deleted and not used. Photos taken by a larger assembly will not be edited.